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Driven by Data: The Best Metrics to Improve Your Property Performance - ROSS Companies News

Driven by Data: The Best Metrics to Improve Your Property Performance

  |     |   Property Management

As a property owner or manager, it is crucial to have a comprehensive understanding of your property's performance to ensure its efficient and effective operation. By utilizing metrics and key performance indicators (KPIs), you can accurately measure and improve various aspects of your property's performance. In this article, we will delve into some of the best metrics and KPIs that can help enhance your property's performance.

Real Property Metrics

The Federal Real Property Council (FRPC) has established a set of five real property metric categories that provide valuable insights into property performance. These metrics are designed to assess different aspects of your property and guide decision-making. Let's explore each category:


Operating and Maintenance Costs per Square Foot: 

This enables you to track the costs associated with operating and maintaining your property on a per square foot basis. By monitoring energy consumption, janitorial expenses, and repairs and maintenance costs, you can identify areas where cost efficiencies can be achieved.


Rent Costs per Square Foot:

Rent Costs per Square Foot is a valuable metric that measures the rental income generated per square foot of your property. By closely monitoring this metric, you gain insights into the profitability of your property and can make well-informed decisions regarding rental rates and lease terms. It allows you to assess whether the current rental income justifies the utilization of space and helps you optimize the financial performance of your property.


Reduce the Footprint: 

The Reduce the Footprint metric focuses on maximizing the utilization of your property's space. By analyzing the square footage used per person or per unit, you can identify opportunities to optimize space allocation and potentially reduce costs. This metric enables you to assess whether the current utilization of space aligns with the needs of occupants, identifying areas where adjustments can be made to increase efficiency, improve workflow, and potentially lower expenses associated with excessive space.


Facility Condition Index: 

The Facility Condition Index is a vital metric that evaluates the overall condition and maintenance requirements of your property. It provides an objective measure to assess the state of your property, taking into account factors such as physical condition, structural integrity, and maintenance needs. By regularly assessing the Condition Index, you can identify areas that require repairs or renovations, ensuring that your property remains in optimal condition and minimizing the risk of costly damages or safety issues.


Square Feet per Person:

The Square Feet per Person metric examines the amount of space available per person within your property. This metric holds particular relevance for commercial or office spaces, where effective space utilization is crucial for productivity and cost efficiency. By analyzing this metric, you can determine if the space is effectively utilized or if adjustments can be made to increase efficiency. Optimizing the Square Feet per Person helps create a conducive environment, facilitates collaboration, and ensures that your property's space aligns with the needs of its occupants.

Property Management KPIs

In addition to real property metrics, there are specific key performance indicators (KPIs) that focus on property management aspects. These KPIs provide valuable insights into the effectiveness of your property management strategies. Here are some essential property management KPIs:

Properties Won vs. Properties Lost:

This metric measures the success rate of property acquisitions within a specific period. By tracking the number of properties acquired successfully, you can evaluate the effectiveness of your acquisition efforts and refine your strategies accordingly.


Occupancy Rate: 

The occupancy rate metric determines the percentage of occupied units in your property. A high occupancy rate signifies a healthy demand for your property, while a low rate may indicate the need for targeted marketing efforts or improvements to attract tenants.


Rent Collection Rate:

This metric measures the percentage of rent collected on time. Monitoring rent collection rate helps identify potential issues with tenant payment habits, allowing you to address them promptly and maintain a stable cash flow.


Maintenance Response Time

This metric evaluates the speed and efficiency of your maintenance team in addressing tenant requests or property issues. A shorter response time indicates proactive property management and contributes to tenant satisfaction.


Net Operating Income (NOI): 

NOI measures the income generated by your property after deducting operating expenses. This metric reflects the overall financial performance and profitability of your property, serving as a crucial indicator for decision-making and investment analysis.

Keeping Track of KPI’s

To track property performance accurately, it is essential to collect relevant data for each metric or KPI and compare it against previous years' performance or industry standards. Here are some steps to follow to track property performance effectively:


Collect data: 

Collect data for each metric or KPI using property management software or analytics platforms. This can help streamline the data collection process and ensure that the data is accurate and up-to-date.


Benchmark performance:

Compare your property's performance against previous years' performance or industry standards to identify areas for improvement. This can help you set realistic goals and make data-driven decisions to improve your property's performance.


Analyze the data: 

Analyze the data to identify trends, patterns, and areas for improvement. This can help you identify potential issues before they become major problems and make proactive changes to improve your property's performance.


Report on the data: 

Use the data to create reports that can be shared with stakeholders, such as investors, owners, or lenders. This can help you demonstrate the value of your property and make informed decisions about future investments.

By following these steps, you can track your property's performance effectively and make data-driven decisions to improve its operations.


Contact ROSS Companies To Gain Insights Into Your Property Metrics 

Tracking the right metrics and KPIs is vital for improving the performance of your property. Whether you are a property owner or manager, staying informed about your property's performance allows you to identify areas for improvement, make informed decision

ROSS Companies offers advanced property management software to efficiently manage, collect, and analyze your business data. With our state-of-the-art software, you can streamline processes, gain insights, and make data-driven decisions. Experience user-friendly technology and dedicated support for seamless implementation. Choose ROSS Companies for simplified operations and optimized business strategies.

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